{"id":12522,"date":"2026-01-21T08:00:00","date_gmt":"2026-01-20T23:00:00","guid":{"rendered":"https:\/\/support.learningbox.online\/?post_type=how-to-use&p=12522"},"modified":"2026-01-21T08:00:02","modified_gmt":"2026-01-20T23:00:02","slug":"user-reservation-attendance-management","status":"publish","type":"how-to-use","link":"https:\/\/support.learningbox.online\/en\/how-to-use\/user-reservation-attendance-management\/","title":{"rendered":"Manage reservations and attendance by user"},"content":{"rendered":"

You can manage training reservations and attendance for each individual learner.
Note that this screen is divided into three tabs: \"Reservation Change \/ Reservation Request Status \/ Attendance Status\".
*The same setting is also available in Manage training reservations and attendance<\/a>Open the \"Users\" tab of the \"Users\" screen and click on \"Details\" for each user to open this screen.<\/p>\n\n\n\n

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Required<\/span><\/p>\n\n\n\n

Customization option, Management role of Training organizer\/Instructor, Reservation\/Attendance manager<\/p>\n<\/div>\n\n\n\n

Note<\/strong><\/span><\/div>
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A message for operators can be displayed at the header of the page.
This is the same information that is displayed in all tabs of \"Reservation Change\/Reservation Request Status\/Attendance Status\".
For the settings, refer to Basic settings<\/a>This is done in the \"Messages for Administrators\" section of the \"Message to Administrators\" screen.<\/p>\n\n\n\n

\"\"<\/figure>\n<\/div><\/div>\n\n\n\n

Change reservation<\/span><\/h2>\n\n\n\n

For specific learners, you can check their current schedule or make bulk reservations\/cancellations for available training sessions.
The following explain the steps to update a reservatioin.<\/p>\n\n\n\n

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  1. Select a training session on the calendar<\/li>\n\n\n\n
  2. Add the training to the list of reservation updates<\/li>\n\n\n\n
  3. Update in bulk<\/li>\n<\/ol>\n\n\n\n

    01. Calendar<\/span><\/strong><\/p>\n\n\n\n

    To open a calendar, select \"Change reservation\" tab.
    You can switch the view mode by week, day or list.
    Also, the \uff1c\uff1e icons allows to move between pages.
    To select a specific date, click on the calender icon.
    Click \"Today\" to move back to today's page.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n
    \n
    \u2003<\/span>Note<\/span><\/span><\/div>
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    You can limit the time slots displayed on the calendar, and exclude Saturdays and Sundays.
    For the settings, refer to Schedule<\/a>.<\/p>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n

    02. Display training<\/span><\/strong><\/p>\n\n\n\n

    The calendar displays training sessions that are currently open to the learner, pending approval, or already scheduled.
    *Training sessions for which either the start date or end date has not been set will not be displayed on the calendar.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    \u2003<\/span><\/span><\/span>Items displayed by management role<\/span><\/strong><\/p>\n\n\n\n

    Depending on the management roles, the items displayed on the calender will be different.
    *To update a reservation, the management role of the Lecturers, Organizer or Reservation manager is required.<\/p>\n\n\n\n

    Status<\/th>Lecturers, Organizers,
    Reservation managers<\/th>    		Attendance managers<\/th>No management roles<\/th><\/tr><\/thead>
    Unreserved<\/td>\u2714<\/td>\u2715<\/td>\u2715<\/td><\/tr>
    Waiting for approval<\/td>\u2714<\/td>*Displayed as \"Training\"<\/td>*Displayed as \"Training\"<\/td><\/tr>
    Reserved<\/td>\u2714<\/td>*Displayed as \"Training\"<\/td>*Displayed as \"Training\"<\/td><\/tr>
    Unavailable<\/td>\u2714<\/td>\u2715<\/td>\u2715<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    \u2003<\/span><\/span><\/span>Multi-day training<\/span><\/strong><\/p>\n\n\n\n

    For the multi-day training, the appearance will be as shown below.
    e.g.) Onboarding is held from April 20 (Monday) 11:00 - April 22nd (Wednesday) 12:00<\/p>\n\n\n\n

    \u25bc Weekly<\/strong>
    It will appear in the \"all day\" row from April 20th to 22nd.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    \u25bc Daily<\/strong>
    It will appear in the \"all day\" row from April 20th to 22nd.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    \u25bc List<\/strong>
    It will be displayed from April 20th to 22nd as follows:<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    \u2003<\/span><\/span><\/span>Unavailable training<\/span><\/strong><\/p>\n\n\n\n

    Learners cannot reserve training in the following cases:
    *The management role of either the Lecturer, Organizer or Reservation manager is required.<\/p>\n\n\n\n