OneRoster

It is possible to link data from roster files downloaded from the school administration support system to learningBOX.
User information of OneRoster standard can be registered and updated by CSV file.

What is OneRoster?

OneRoster is a standard for educational institutions to manage student and faculty information.
This standard is designed to share data among the various systems used by educational institutions.

This allows us to provide education-related data in a standardized format.
*For more information, please refer to the following page.

Official:OneRoster | Japan IMS Society

Cooperation with OneRoster

When using OneRoster, initial setup is required.
This can only be set by the owner-manager.

*For more details, refer to  SettingsPlease refer to "Using OneRoster" in the following section.

Registration and updating of user information using OneRoster

After setting, "OneRoster" will be added to the menu of the user management screen.

File Registration

01.Open the OneRoster screen

Open the user management screen.
Select the "+" icon > "Batch Operation (CSV)" > "OneRoster".

02. Upload CSV file

Click on "ZIP File Upload.

▼File Confirmation
Upload the ZIP file from the "File Selection" menu.
The "File Loading Status" will then appear at the bottom of the screen.
Normal" is displayed if the data is correct, and "Error" if there is an error.
If all is well, click on "Proceed to Group Confirmation.

Please refer to the following page for the CSV file items defined in OneRoster.
　Official:Publication of OneRoster Japan Profile (tentative version in Japan)

▼ Group Confirmation
You can check information on addition, update, and deletion of groups by file upload.
If all is well, click on "Proceed to User Verification.

▼User Confirmation
You can check information on user additions, updates, and deletions by file uploads.
Note that users who will be removed from the system will be grayed out in the last column.
If all is well, click on "Execute Registration.

 About History

You can see a list of user information that you have "uploaded/downloaded" in the past.
You can also download previously registered ZIP files by clicking on the file name.

Advanced Settings

Next, "Advanced Settings" will be explained.
Here, you can specify in advance the initial values for registration information when registering or updating users, granting administrative privileges, and class affiliation.

When you have edited each item, be sure to click the "Save" button at the bottom of the screen.

▼ Field Replacements

The three items that can be replaced are "login ID," "name," "display name," etc.
You can also set a prefix/suffix. The maximum input limit is 10 characters.
*Items that can be replaced reflect the registration information in the input field settings.

For the * field, see the " Input field settings.

Initial value of ▼ field contents
You can specify initial values for each item (country of residence, language, time zone, date format, and time format) when registering a new user.
*Please note that the settings will not be reflected after the update.

▼ Authorization settings
You can specify which administrative privileges to grant when registering or updating users.
The following five types of permissions can be specified.

• Group manager
• Content manager
• Grade manager
• Content assigner
• Other Authorizations

*Only faculty and staff (administrators) can be granted other privileges (authorization and setting page access privileges).
For more information on each authorization, see " Management roles.

Select the authority to be granted and select "Set".
Save the settings.

▼ Class settings
When registering or updating users, you can set whether faculty, staff, and parents are allowed to belong to a class.
Please tick each of the following if you wish them to belong to your organization.

As for class affiliation, refer to "Enrollments .csv" according to the roster information based on "OneRoster CSV/Japan Profile".
*For details, please refer to the following page.
　Official:Publication of OneRoster Japan Profile (tentative version in Japan)

▼ Others
During user registration/download, you can configure user registration conditions and settings related to sending e-mails.
Please tick each item.
For users who have both Group Management Edit Authority (for all users), Grant Authority, and Email Template Edit Authority (for all users), an "Edit" button will appear at the bottom of "Send Email Invitation to New User".
Click this button to open the edit screen of the invitation e-mail.