Email settings by admin

This section explains the email settings by admin.

Invitation email

Users are notified when they are registered.

01. Settings

Select if you use this notification or not.
To use this notification, turn on the toggle key.

02. Edit template

You can create a new email template or edit an existing one.

▼Create new template
1. Click the "+" icon.
*You can access to the same page by clicking the list icon > Create new.
You can edit the template on the left side of the page, and the preview will be displayed on the right.
 

2. Enter a template name and select a group to use this template when sending an invitation email notification.

3. To add an e-mail address, click the icon to the right of the address field.

Enter a recipient.

4. Select which language settings to apply.
The list will be shown under the Supported languages.

The Supported languages is linked to each user's language settings on the Manage users page.
*For more details, refer to  Add user.

• When a language is not selected, or other than Japanese and English are selected, the Common template will be applied.
• When Japanese is selected, the Japanese template will be applied.
• When English is selected, the English template will be applied.

5. Enter the subject and body.
You can revert or reset the edited content of the notification.

To add an item, select the item from the list at the top and click "Add."

6. The preview shows you the name of a user as an example.
To send a test email, click on "Send a test email."
The test email will be sent to the admin.

When all settings are completed, click on the Create new.

▼ Edit
1. Click on the list icon to go to the Email templates.
Click on the pencil icon to edit.
To delete a template, click on the trash can icon.

To edit the template, refer to the Create new section mentioned above.
When all settings are complete, click on Save.

Graded

You can choose whether or not to notify users when their submissions have been graded.

01. Settings

Click on the Advanced settings.

The following window will be displayed.
A notificaiton will be sent to users when their status meets the condition.
When you do not tick either box, users will not receive the notification.

02. Edit template

You can edit the email template.

▼ Edit
1. Click on the list icon to go to the Email templates page.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.

Refer to Invitation email to find the operation.

When all settings are completed, click on the Create new.

Grades notifications

Notifications regarding grades can be sent to users at the preferred date and time.
*For more details on the email notification, refer to List of grades.

01. Edit template

You can create a new email template for the Grade notifications or edit an existing one.

▼Create new template
1. Click the "+" icon.
*You can access to the same page by clicking the list icon > Create new.
Refer toInvitation email to find the operation.
Follow the steps below:

2. Folder name, content name, grade information including scores can be added.
Under the {SCOS} display format settings at the bottom of the page, select an item from the list and click "Add."

When all settings are completed, click on the Create new.

▼ Edit
1. Click on the list icon to go to the template page.
Click on the pencil icon to edit.
To delete a template, click on the trash can icon.

To edit the template, refer to the Create new section mentioned above.

When all settings are complete, click on Save.

Progress report

Notification e-mails can be sent by group to inform users that they have not yet completed assigned courses/folders.
The notification can be sent from the Progress record page.
*For more details, refer to Progress record, Sending notification.

01. Edit template

You can create new email templates for progress record or edit existing ones.

▼Create new template
Click the "+" icon.
*You can access to the same page from the list icon ＞ Progress report ＞ Create new.
The steps are the same as Invitation email.

▼Edit
1. Click on the list icon.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.

To edit the template, refer to the Create new section mentioned above.
When all settings are complete, click on Save.

Notification

An email can be sent to users when a notification is published.
*For more details, refer to Manage notifications.

01. Edit template

You can edit the email template for notifications.

▼ Edit
1. Click on the list icon.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.

Refer to Invitation email to find the operation.
*You can set whether or not to display the subject of the notification.
The default setting is set to display the subject.

When all settings are completed, click on the Create new.

Submission rejected

You can choose whether or not to notify users when content that the grading workflow is set is rejected during the Approval before grading phase.
*For more details, refer to Grading status.

01. Settings

To use this notification, turn on the toggle key.

02. Edit template

You can edit the template.

▼ Edit
1. Click on the list icon to go to the template page.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.

Refer to Invitation email to find the operation.

When all settings are completed, click on the Create new.

Grading request

When there are report assignments waiting for grading, a notification can be sent to Grade managers to request grading.
*For more details, refer to Email notification.

01. Edit template

You can edit the template.

▼ Edit
1. Click on the list icon to go to the template page.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.

Refer to Invitation email to find the operation.

When all settings are completed, click on the Create new.

Third-party evaluation

Learners will be notified when a third-party evaluation is conducted on their performance on the personality test.
*For more details, refer to Third-party evaluation (Personality test).

01. Edit template

You can edit the email template.

▼ Edit
1. Click the icon in the list to go to the template.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.

Refer to Invitation email to find the operation.

When all settings are completed, click on the Create new.