Email settings by admin
This section explains the email settings by admin.
Invitation email
Users are notified when they are registered.
01. Settings
Select if you use this notification or not.
Turn on the toggle key to notify the recipients.
02. Edit template
You can create a new email template or edit an existing one.
▼Create new template
1. Click the "+" icon.
*You can access to the same page by clicking the list icon > Create new.
You can edit the template on the left side of the page, and the preview will be displayed on the right.
2. Enter a template name and select a group to use this template when sending an invitation email notification.
3. To add an e-mail address, click the icon to the right of the address field.
Enter a recipient.
4. Select which language settings to apply.
The list will be shown under the Supported languages.
The Supported languages is linked to each user's language settings on the Manage users page.
*For more details, refer to Add user.
- When a language is not selected, or other than Japanese and English are selected, the Common template will be applied.
- When Japanese is selected, the Japanese template will be applied.
- When English is selected, the English template will be applied.
5. Enter the subject and body.
You can revert or reset the edited content of the notification.
To add an item, select the item from the list at the top and click "Add."
6. The preview shows you the name of a user as an example.
To send a test email, click on "Send a test email."
A test email is sent to the operator.
When all settings are completed, click on the Create new.
▼ Edit
1. Click on a list icon.
2. Click on the pencil icon to edit the template.
*To delete a template, click on the trash can icon.
The Create new section mentioned above describes how to edit the template.
Click on Save to complete the settings.
Scoring result notification
When submissions have been graded, you can send a notification to learners.
01. Settings
Click on the Advanced settings.
The following window will be displayed.
A notificaiton will be sent to users when their status meets the condition.
When you do not tick either box, users will not receive the notification.
Grading workflow: The "Approval after grading" can be set.
In that case, notifications will be sent to users when the process is completed.
02. Edit template
You can edit the email template.
▼ Edit
1. Click on a list icon.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
When all settings are completed, click on the Create new.
Grade notifications
Notifications about grades can be sent to users at a desired date and time.
*For more details on the email notification, refer to Scores.
01. Edit template
You can create a new email template for the Grade notifications or edit an existing one.
▼Create new template
1. Click the "+" icon.
*You can access to the same page by clicking the list icon > Create new.
Refer to Invitation email to find the operation.
Follow the steps below:
2. Folder name, content name, grade information including scores can be added.
Under the {SCOS} display format settings at the bottom of the page, select an item from the list and click "Add."
When all settings are completed, click on the Create new.
Emails can be sent not only to users, but also to Grade managers (Eedit/view).
If you wish to send an email to Grade managers (edit/view), tick the box under the Cc.
*Grade managers receive emails regarding grades for which they have a management role.
▼ Edit
1. Click on a list icon.
2. Click on the pencil icon to edit the template.
*To delete a template, click on the trash can icon.
The Create new section mentioned above describes how to edit the template.
Click on Save to complete the settings.
Progress report
Notification e-mails can be sent by group to inform users that they have not yet completed assigned courses/folders.
The notification can be sent from the Progress record page.
*For more details, refer to Progress record, Sending notification.
01. Edit template
You can create new email templates for progress record or edit existing ones.
▼Create new template
Click the "+" icon.
*You can access to the same page by clicking on the list icon, Create new.
The steps are the same as Invitation email.
Emails can be sent not only to users, but also to Grade managers (Eedit/view).
If you wish to send an email to Grade managers (edit/view), tick the box under the Cc.
*Grade managers receive emails regarding grades for which they have a management role.
▼Edit
1. Click on a list icon.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
The Create new section mentioned above describes how to edit the template.
Click on Save to complete the settings.
Notification
An email can be sent to users when a notification is published.
*For more details, refer to Manage notifications.
01. Edit template
You can edit the email template for notifications.
▼ Edit
1. Click on a list icon.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
*You can set whether or not to display the subject of the notification.
The default setting is set to display the subject.
When all settings are completed, click on the Create new.
Submission rejected
You can choose whether or not to notify users when content that the grading workflow is set is rejected during the Approval before grading phase.
*For more details, refer to Grading status.
01. Settings
Turn on the toggle key to notify the recipients.
02. Edit template
You can edit the template.
▼ Edit
1. Click on a list icon.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
When all settings are completed, click on the Create new.
Grading request
If there are report assignments waiting for grading, you can send a notification to a Grade manager at the desired date and time to request grading.
*For more details, refer to Email notification.
01. Edit template
You can edit the template.
▼ Edit
1. Click on a list icon.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
When all settings are completed, click on the Create new.
To send an email to the Grade managers, tick the box in the red frame below.
*Grade managers receive emails regarding grades for which they have a management role.
Third-party evaluation
Learners will be notified when a third-party evaluation is completed on the personality test.
*For more details, refer to Third-party evaluation (Personality test).
01. Edit template
You can edit the email template of the third-party evaluation.
▼ Edit
1. Click on a list icon.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
When all settings are completed, click on the Create new.