Email settings by admin
This section explains the email settings by admin.
Invitation email
Users are notified when they are registered.
01. Settings
Select if you use this notification or not.
To use this notification, turn on the toggle key.
02. Edit template
You can create a new email template or edit an existing one.
▼Create new template
1. Click the "+" icon.
*You can access to the same page by clicking the list icon > Create new.
You can edit the template on the left side of the page, and the preview will be displayed on the right.
2. Enter a template name and select a group to use this template when sending an invitation email notification.
3. To add an e-mail address, click the icon to the right of the address field.
Enter a recipient.
4. Select which language settings to apply.
The list will be shown under the Supported languages.
The Supported languages is linked to each user's language settings on the Manage users page.
*For more details, refer to Add user.
- When a language is not selected, or other than Japanese and English are selected, the Common template will be applied.
- When Japanese is selected, the Japanese template will be applied.
- When English is selected, the English template will be applied.
5. Enter the subject and body.
You can revert or reset the edited content of the notification.
To add an item, select the item from the list at the top and click "Add."
6. The preview shows you the name of a user as an example.
To send a test email, click on "Send a test email."
A test email is sent to the operator.
When all settings are completed, click on the Create new.
▼ Edit
Clicking on the icon in the ① list opens the template editing window.
Click on the pencil icon to edit.
To delete a template, click on the trash can icon.
To edit the template, refer to the Create new section mentioned above.
When all settings are complete, click on Save.
Graded
You can choose whether or not to notify users when their submissions have been graded.
01. Settings
Click on the Advanced settings.
The following window will be displayed.
A notificaiton will be sent to users when their status meets the condition.
When you do not tick either box, users will not receive the notification.
Grading workflow: The "Approval after grading" can be set.
In that case, notifications will be sent to users when the process is completed.
02. Edit template
You can edit the email template.
▼ Edit
Clicking on the icon in the ① list opens the template editing window.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
When all settings are completed, click on the Create new.
Grades notifications
Notifications about grades can be sent to users at a desired date and time.
*For more details on the email notification, refer toScores.
01. Edit template
You can create a new email template for the Grade notifications or edit an existing one.
▼Create new template
1. Click the "+" icon.
*You can access to the same page by clicking the list icon > Create new.
Refer toInvitation email to find the operation.
Follow the steps below:
2. Folder name, content name, grade information including scores can be added.
Under the {SCOS} display format settings at the bottom of the page, select an item from the list and click "Add."
When all settings are completed, click on the Create new.
Emails can be sent not only to users, but also to grade management editing/viewing privileges.
If you wish to use this service, please tick the box "Also send to grade management authority (edit/view) in Cc".
*Only notifications regarding the performance of the authorized subject will be sent.
▼ Edit
Clicking on the icon in the ① list opens the template editing window.
Click on the pencil icon to edit.
To delete a template, click on the trash can icon.
To edit the template, refer to the Create new section mentioned above.
When all settings are complete, click on Save.
Progress report
Notification e-mails can be sent by group to inform users that they have not yet completed assigned courses/folders.
The notification can be sent from the Progress record page.
*For more details, refer to Progress record, Sending notification.
01. Edit template
You can create new email templates for progress record or edit existing ones.
▼Create new template
Click the "+" icon.
*It can also be accessed from the "Create New" button on the "Study Progress Notification Email Template Settings" screen, which is opened by clicking on the icon in the list.
The steps are the same as Invitation email.
Emails can be sent not only to users, but also to grade management editing/viewing privileges.
If you wish to use this service, please tick the box "Also send to grade management authority (edit/view) in Cc".
*Only notifications regarding the performance of the authorized subject will be sent.
▼Edit
Clicking on the icon in the ① list opens the template editing window.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
To edit the template, refer to the Create new section mentioned above.
When all settings are complete, click on Save.
Notification
An email can be sent to users when a notification is published.
*For more details, refer to Manage notifications.
01. Edit template
You can edit the email template for notifications.
▼ Edit
Clicking on the icon in the ① list opens the template editing window.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
*You can set whether or not to display the subject of the notification.
The default setting is set to display the subject.
When all settings are completed, click on the Create new.
Submission rejected
You can choose whether or not to notify users when content that the grading workflow is set is rejected during the Approval before grading phase.
*For more details, refer to Grading status.
01. Settings
To use this notification, turn on the toggle key.
02. Edit template
You can edit the template.
▼ Edit
Clicking on the icon in the ① list opens the template editing window.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
When all settings are completed, click on the Create new.
Grading request
If there are reports waiting to be graded, a notification can be sent to users with grade management privileges at the desired date and time to request grading.
*For more details, refer to Email notification.
01. Edit template
You can edit the template.
▼ Edit
Clicking on the icon in the ① list opens the template editing window.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
When all settings are completed, click on the Create new.
In order to send an e-mail to the Grade Control Authority, you must tick the "Send to Grade Control Authority as well" box.
*Only notifications regarding the performance of the authorized subject will be sent.
Other Evaluation Notification
Learners will be notified when a third-party evaluation is conducted on their performance on the personality test.
*For more details, refer to Third-party evaluation (Personality test).
01. Edit template
You can edit the email template for the others evaluation notification.
▼ Edit
Clicking on the icon in the ① list opens the template editing window.
2. Click on the pencil icon.
*To restore the edited template to the default, click on the vortex icon.
Refer to Invitation email to find the operation.
When all settings are completed, click on the Create new.