Manage seminars
You can manage seminars by duplicating and editing their content.
*Select Manage seminars from the side menu.
Required
Customization, EC option
*All of the following management roles are required:
- Management role of Group manager (Edit for all users)
- Management role of Content manager (Edit) for all content
- eCommerce manager
Create seminar
01. Open the form
Click Add to add a new seminar.
02. Fill out the form
Enter the seminar code, title, subtitle and description.
Fields marked with an asterisk (*) are required.
If the Description field is filled out but Description in the list is left blank, the text from Description will be used automatically.
03. Thumbnail & Open Graph (OG) Image
By default, a standard placeholder image is applied as the thumbnail (no OG image is set).
To set a different image, upload a file using the cloud icon or enter a media URL using the link icon.
To remove an image, click the trash can icon.
What is an Open Graph (OG) Image?
An OG image (along with a title, URL, and description) appears in link preview cards when a webpage or article is shared on social media.
It includes the title, URL, description and image.
04. Add a course
Click the + icon next to Courses and select the courses you wish to include in the seminar.
Select the target courses and click Add.
By ticking the Preview box to the right of the added content, learners will be able to view a preview of the content before making a purchase.
*For details on course creation, refer to Course/Folder, Create a course section.
05. Price/period
Click the + icon next to Price/period.
Configure the items and click Add to save.
Setting membership ranks allows you to specify which users can purchase the content.
*For information on membership ranks, refer to Membership rank.
If using tickets, toggle Use ticket to On and configure ticket details.
06. Select stakeholders
Click on the + icon next to Stakeholders and select stakeholders from the list.
Select items for the Display settings.
*If you select Hide for Display settings, it will apply to both the Search seminars page and the seminar start page.
▼Stakeholders
Stakeholders can be selected from the list to link them to this seminar.
*Stakeholders must be registered in advance under Manage stakeholders.
▼ Display settings
When you select Show for Display settings, the stakeholder's introduction will be displayed on the start page.
▼ Category
Select option(s) under Category.
▼Profit share rate (1-100%)
A portion of the profits from seminar sales can be distributed to stakeholders.
Enter the percentage value in the input field.
07. Set the start and end date
You can set the start and end dates of the seminar.
Without a start date, you may not be able to configure the following:
- Limit overlapping bookings for the same time slot
- Display training on the user schedule
- Content for purchasers that is released only during the seminar
When overlapping purchases are restricted, either of the following conditions is required to change the date:
- No one purchased the seminar
- The date does not overlap with other training/seminars which the users have already resistered or purchased after the change
08. Region
You can set the region in which the seminar will be held.
Select the region (up to 10 can be set).
*For more details on regions, refer to Manage regions.
09. Sales settings
You can set the start and end dates for selling the seminar.
Clicking the Enter the start date and time automatically applies the set start date.
10. Purchase limit per person
You can set the maximum number of times each learner can purchase the seminar.
If left blank, learners can make unlimited purchases.
11. Limit overlapping purchases
When users have already reserved training or purchased a seminar in the same time slot, they cannot purchase this seminar.
To activate this setting, turn on the toggle switch.
12. Purchase restrictions by badge
Conditions can be set based on the badges acquired by users.
Select a condition from the list.
The following five options are available:
- No conditions
- Acquired all eligible badges
- Acquired part of eligible badges
- No eligible badges acquired
- Some eligible badges not acquired
Assign badges:
Click Add badge and select the required badges from the list.
*You can select up to 99 badges.
*For more details on the badges, refer to Manage badges.
13. Access period
You can set the period during which the seminar will be published on the Search seminars page.
Click Enter the end date and time to apply the set date.
Additionally, if you tick Notify period of product/seminar opened, Admin and stakeholders will be notified by email when the seminar is published.
14. Settings for automatic archiving
You can choose whether to automatically archive the seminar when it is no longer open to the public.
Tick the box to enable this feature.
The system automatically runs the auto-archive process once per day.
The following settings are required to use this feature:
- Set the status to Public.
- Set an end date.
Note
When you create a seminar, a group is created for that specific seminar.
If automatic archiving is configured above, the group will also be automatically archived in accordance with the seminar's status.
15. Settings for publication
Select the group(s) to which you would like to make the seminar available.
Click Select group.
Choose group(s) from the list.
Click Save to finalize.
*A message stating Publishing group has been set will appear after selecting group(s).
Selecting a parent group automatically selects all of its sub-groups.
Note
Creating a product, seminar, curriculum, or training automatically generates a group.
Selecting these groups allows you to grant access specifically to users enrolled in or purchasing that item.
This allows you to make a curriculum available to users who have purchased a specific seminar.
16. Settings for listing on the Search seminars page
Tick the box to display the seminar on the Search seminars page.
You can also set priority recommendations.
A higher number will position the seminar higher on the Search seminars page.
17. Review
Allow learners to view and post reviews on learningBOX.
Select your preferred option for each.
- Submitted reviews will appear on the start page of the seminar.
- Be sure to set Use review function to On in the EC basic settings.
18. Category
You can set categories to a seminar.
Categories are used when searching for seminars on the Search seminars page.
Select categories you want to add.
*Up to 10 categories are selectable.
*For more details on categories, refer to Categories.
19. Tag settings
Tags can be set to seminars.
The tags you set will help learners search for seminars.
To create a new tag, enter a tag name and click Add.
When you want to use existing tags, click on Select existing tag.
*Up to 10 tags can be set.
*For more details on tags, refer to Manage tags.
20. Ticket display item settings
The location and instructor name can be displayed on a ticket.
If you wish to display the items, fill out the form.
21. Save/Preview
Select the status and click Save.
Click Preview to view a preview of the start page.
Clicking Discard allows you to return to the Manage seminars page.
*When archived, items will be hidden on both the Manage seminars and Search seminars pages.
- No changes will be made to learner assignments for archived seminars that have already been purchased.
- Archived seminars can be searched at the top of the Manage seminars page.
Note
When you create a seminar, a group is created for that specific seminar.
In line with the status of the seminars, groups are also automatically archived or unarchived.
Review/edit seminars
01. Search seminars
Search for seminars at the top of the Manage seminars page.
02. List
Seminars will be listed after searching.
Seminar information, including titles, recommendation ratings, and course names, will be displayed.
03. Edit menu
The following icons will be displayed:
- Gear icon: edit the content of the seminar
- Email icon: Edit notification templates sent to admins and stakeholders.
- Copy icon: duplicate the seminar
- Trash can icon: delete
