Manage training

You can create new training programs, duplicate and edit detailed items on the Manage training page.
*Go to "Training" > "Manage training" from the side menu.

[Training features]
You can build a training program with several courses.
Learners can select and reserve a training course from the list, and take it within the specified period.

• Group manager (Edit for all users)
• Management role of Content manager (Edit for all content)

Create training

The following two methods are available:

One by one

01. Go to the registration form

Click on "Add."

02. Enter items

Enter the training code, title, subtitle and description.
Fields marked with "*" are required.

03. Thumbnail/Open Graph Image

The default image is applied to the thumbnail image. (Open Graph Image is not set)
To set a unique image, upload a file from the cloud icon or specify a media URL from the link icon.
To delete, click on the trash can icon.

04. Add a course

Click on the "+" icon next to "Courses" and select the courses you wish to include in the training course.
Tick the courses you wish to add and click "Add."
*For more details on creating a course, refer to  Courses/Folders, "Create a course."

Tick the boxes to allow learners to review the content before registration.
You can select a duration to open the course from the list.

• Open period:The content will be open from the reservation date to the closing date.
• Only during the training sessions: The content will be open from the start date to the end date of the training.
• From start day to closing date: The content will be open from the start date of the training to the closing date.

The start page of the course will be open in a new tab by clicking the Content details icon.
To remove a course you have added, click on the trash can icon.

05. Set period

Click on the "+" icon next to "Period," fill in the form, and click "Add."
*When you leave the number of seats blank, the number will be unlimited.

When you turn on the toggle key on the "Use ticket," set the ticket details.

06. Select stakeholders

Click on the "+" icon next to "Stakeholders" and select stakeholders from the list.
Select one on the Display settings.
You can select multiple items on the Category.
*When you select "Hide" on the Display settings, stakeholders will be display only on the Search trainings page and the training start page.
For more details, refer to Manage stakeholders.

07. Admin settings

You can set an admin for each training.
Click the "+" icon next to "Admin."
Select a group to assign the admin from the list.
Tick the permissions to assign the admin.
Click "Add" to finish the settings.

 Permissions

▼Reservation manager

Accessible pages	・Manage reservation ・Manage reservation > List
Possible operations	・Approval / Batch Approval ・Disapproval/ Batch disapproval ・Register reservations ・CSV Export ・Check for available numbers

　

▼ Manage attendance

Accessible pages	・Manage reservation ・Manage reservations＞Ticket
Possible operations	・Attendance status update ・Batch updates of attendance status ・CSV Export ・Check for available numbers ・Scan QR Code for attendance ・Printing page ・Display settings

08. Start date

You can set the start date of the training.

 Display on Schedule

 Dashboard: The schedule on the screen can display information about the training to be held.
Users can view that information from the schedule and book training sessions.
*Both the start and end dates and times must be set.

09. Region

You can set the region in which the training will be held.
Select the region (up to 10 can be set).
*About the region, refer to Manage region.

10. Reservation start/end date

You can set the period for which you will accept reservations for training.
Click "Enter the start date and time," and the Reservattion start/end date will be entered.

11. Auto approval

You can apply auto approval when the training is booked. To use this function, turn on the toggle key.
To approve reservations one by one, turn it off.

12. Cancel by user

Turn on the toggle key to allow users to cancel training by themselves.

13. Limit overlapping bookings for the same time slot

To limit overlapping bookings for the same time slot, turn on the toggle key.

14. Reservation restrictions by badge

You can restrict reservations according to the acquired badges.

Select an item from the following five options in the "Reservation conditions."

• No conditions
• All eligible badges have been obtained
• Some eligible badges have already been earned
• Not acquired all target badges
• Some target badges have not been obtained

Specify the target badge.
Click on "Add badges" and tick the badges you want to add. *Up to 99 badges are selectable.
*For more details about badges, refer to  Manage badges.

15. Content release date

You can set the duration to display the training on the Search trainings page.
Click the "Enter the end date and time" to apply the date of the training.
Tick the box to send a notification to Admin and the stakeholders when the training is open.

16. Training destination

研修の公開先を選択します。
まずは、「公開先設定」をクリックしてください。

下記ポップアップが開くので、プルダウンから公開するグループを選択してください（複数選択可）。
Save the settings.
※設定を行うと、「公開先グループ設定済み」と表示されます。

17. Link to the "Search trainings" page

Tick the box if you want to display the training on the "Search trainings" page.
You can set the level of recommendations.
The bigger number you set, the higher position the training will be placed in the list.

18. Review

You can set whether to display customer reviews and whether to allow posts on social media.
Please tick the one you prefer.

19. Category

You can set categories for training.
Categories you set will be utilized in the Search trainings page.
Select categories you wany to add to the training. *Up to 10 categories are selectable.
*For more details about the categories, refer to Manage categories.

20. Tags

Tags can be set for the training.
They will be utilized in the "Search trainings" page.
To create a new tag, enter a tag name and click "Add."
When you want to use existing tags, click on "Select existing tag."
*Up to 10 tags can be set.
*For more details about tags, refer to Manage tags.

21. Display items on ticket

The location/instructor name can be displayed on a ticket.
If you wish to display the items, fill in the form.

22. Save/Preview

Select the status and click "Save."
Click "Preview" to see a preview of the training start page.
To be back to the settings page, click "Discard."
*When archived, the training will not be displayed on the "Manage trainings" page nor "Search trainings" page.

Create in batch

01.Download CSV

You can download the information about the training.
Click on "Bulk Registration/Update (CSV)."

Click "Download."

02. Input format

The downloaded CSV includes the training information items.
On each line, enter information about one training.
Sample data is entered on the second line in advance for reference.

 Each item and rule to enter

Please download and refer to the PDF file below for the contents of each item and input rules.

03. Upload file

Upload the created CSV file to learningBOX.
Drag and drop the file to the gray area or click on the gray area to select the file.
If the uploaded content is incomplete, an error message will be displayed.
Correct the content and re-upload the file if necessary.
Click the trash can icon to reselect the file.

 Update duration

When updating the duration, the training status must be Private.
Note that if multiple duration have already been set, you cannot specify a duration for update.
The results will vary depending on the settings.

e.g.) Add a new duration C to a training program with duration A and B

• When duration A and B are already reserved and cannot be deleted: there will be three duration with A, B and C.
• When duration A and B can be deleted: A and B will be deleted and only C will be the duration of the training

Review/edit training

01. Go to Manage trainings

In the side menu, select "Training" > "Manage trainings"

02. Search training

You can search trainings at the top of the page.

03. List of trainings

The results will be listed under the search field.
It includes the titles of the training, recommendations, course information, etc.

04. Edit Menu

Some icons will be displayed to the right of each training.

・ Gear icon: You can edit the training.
・Envelope icon: You can edit the email sent to the admin/stakeholders.
・ Paper icon: You can duplicate the training.
・ Trash can icon: You can delete the training.