Manage training

You can manage training programs by creating new training programs, duplicating them, and making detailed edits to their content.
*Open by selecting "Training Functions" > "Training Management" from the side menu.

What you can do with the training functions
You can build a training program with several courses.
Learners can select and reserve a training course from the list, and take it within the specified period.

• Group management editing privileges (for all users)
• Content manager (Edit for all content)

Creating training

There are two ways to create trainings: individually for each case or in batches for several.

Create individually

01. Go to Profile picture

Click on "Add" next to "List."

02. Input title, etc.

Enter the training code, title, subtitle, and description.
Fields marked with "*" are required.

03. Thumbnail image/OGP image settings

For thumbnail images, they are set by default (OGP is not set).
To set an original image, upload a file from the cloud icon or specify a media URL from the link icon.
To delete, click on the trash can icon.

04. Add a course

Click on the "+" icon next to "Courses" and select the courses you wish to include in the training.
Tick the courses you wish to register for and click the "Add" button.
*For more details on creating a course, refer to Courses/FoldersPlease refer to "Creating a Course" in

By ticking the "Preview" box to the right of the added content, learners will be able to view a preview of the content before booking on the training details page.
In addition, you can set up the "Disclosure to Reservation holders" pull-down menu for each course or individual content. You can choose from the following three options

• During the period of use: Open to the public from the reservation completion date and time to the date set in "Period".
• Only during the training: Open only during the period from the start date and time to the end date and time of the training.
• From the start of the event to the end of use: Open to the public from the start date and time of the event to the end date and time of use by the person who made the reservation.

In addition, clicking the "Content Details" icon will open the TOP screen of the relevant course in Content Management in a separate tab.
To remove a course you have added, click on the trash can icon.

05. Set the time period

Click on the "+" icon next to "Duration," set the "Ticket Use" or "Number of Seats" and "Duration," then click "Add."
*If "Number of seats" is left blank, an unlimited number of reservations can be made.

If "Ticket Use" is set to On, please also set the ticket details.

06. Setup of related parties

Click on the "+" icon next to "Related Parties" and first select the related parties from the pull-down menu.
Next, please tick the desired "display settings".
Also, please tick the "Type" that you prefer (multiple choices allowed).
*If "Display Settings" is set to "Do not display," this applies only to the list on the "Find Training" screen and the training details screen.
　For more information about the parties involved, please contactRelationship Management.".

07. Administrator Setup

You can set an administrator for the relevant training.
Click the "+" icon next to "Admin" to display the following pop-up
First, select the group you wish to set as the administrator from the pull-down menu.
Then, tick the authorization to be granted.
After completing the settings, click "Add".

 Authority

▼Management of reservations

Accessible screens	Reservation Management Reservation Management > Reservation List tab
Possible operations	Approval / Batch Approval Not approved / Batch disapproval Reservations Registration CSV output Check for available numbers

　

▼ Attendance Management

Accessible screens	Reservation Management Ticket List tab
Possible operations	Attendance status update Batch status update of attendance CSV output Check for available numbers Reading QR for attendance Screen for printing Display Settings

08. Set the date and time of the event

You can set the date and time of the training.

 Display on Schedule

 DashboardThe schedule on the screen can display information about the training to be held.
Users can view that information from the schedule and book training sessions.
*Both the start and end dates and times must be set.

09. regional settings

You can set the region in which the training will be held.
Please put ✓ in the ones you want to specify (up to 10 can be set).
*About the region,Regional Management.".

10. Set the reservation period

You can set the time period for which you will accept reservations for training.
When you click "Enter Start Date and Time", the "Start Date and Time" you set will be reflected in the "End Date and Time" of the reservation.

11. Automatic Approval Settings

Toggle On to automatically approve training sessions when they are booked.
To approve reservations one at a time, turn Off.

12. User Cancellation Permission Settings

If you want to allow users to cancel the training, turn the toggle On.

13. Settings related to restrictions on duplicate reservations in the same time slot

If there are other training/seminars scheduled for the same time slot, you can set whether or not to restrict duplicate reservations on the user side. If you wish to restrict duplicate reservations, please set the toggle to On.

14. Setting of reservation restrictions by badge

Training appointment limits can be set based on the user's badge acquisition status.

First, please select your preference from the following five options in the "Reservation Conditions" pull-down menu.

• No conditions
• All eligible badges have been earned
• Some eligible badges have already been acquired
• All eligible badges not earned
• Some eligible badges not yet acquired

Then, specify the target badge.
Click on "Add Badge" and tick the ones you want in the pop-up that opens (you can select up to 99).
*For more information about the badge, please contact us. Manage badges.

15. Settings for Publication Period

You can set the period of time to be published on the "Find Training" screen.
When you click on "Enter End Date and Time", the set "End Date and Time" will be reflected in the "End Date and Time of Publication".
In addition, if you tick the "Training Publication Notification" box, the administrator and relevant personnel will be notified by e-mail when the training is published.

16. Settings for publication destination

Please select where you would like the training to be made available to the public (multiple selections allowed).

17. Settings related to listing on the "Find Training" page

If you wish to list the relevant training on the "Find Training" screen, please tick the box.
You can also set the level of training recommendations.
The higher this number is, the higher it will appear in the list on the "Find Training" screen.

18. Review Setup

Set whether to display reviews and whether to allow submissions.
Please tick the one you prefer.

19. Category settings

You can set categories for your training.
Categories can be set up for use when searching for training programs on the "Find Training" screen.
Please tick the desired ones (up to 10 can be set).
*For more information about the categories, please contact us.Category Management..

20. Tag settings

Tags can be set for the training.
Tags can be set for use when searching for trainings on the "Find Training" screen.
To create a new tag, enter a tag and click "Add".
If you wish to use existing tags, click on "Choose from existing tags" and select the ones you want (up to 10 tags can be set).
*For more information about tags, please contact us.Tag Management.".

21. Ticket display item settings

The location/lecturer's name can be displayed on the ticket.
If you wish to display the information, please enter the information in the respective input fields.

22. Save/Preview

After selecting the status, click "Save".
Click "Preview" to see a preview of the training details screen.
Click "Discard and Return" to return to the "Training Management" screen.
*When archived, it will be hidden in the "Manage Training" screen and "Find Training" screen.

Create in batch

01.Download CSV format

You can download a format for entering a summary of information about the training.
Click on "Bulk Registration/Update (CSV)" on the right side of the "Training Management" screen.

On the screen that opens, click "Download.

02. Format input

When you open the downloaded CSV, you will see a row of training information items for each column.
On each line, enter information about one training.
Note that sample data is entered on the second line in advance for reference.

 About each item and input rule

Please download and refer to the PDF file below for the contents of each item and input rules.

03. Upload file

Upload the created CSV file to learningBOX.
Drag and drop the file to the gray area or click on the gray area to select the file.
If the uploaded content is incomplete, an error message will be displayed for the subject item.
Please correct the content and re-upload the file.
Clicking on the trash can icon will return you to the file selection screen.

 Renewal of Term

To renew the "duration", the "training status must first be undisclosed".
Note that if multiple periods have already been set, it is not possible to specify a specific period for renewal.
The results will vary depending on the situation set up.

Example: When adding a new period C to a training program with a set period A and a set period B

• If periods A and B are already reserved and cannot be deleted: there will be three periods of training: A, B, and C.
• If periods A and B can be deleted: periods A and B will be deleted and only period C will be the duration of the training

Review/edit training

01. Open the management screen

In the side menu, select "Training Functions" > "Training Management".

02. Search for training

At the top of the "Training Management" screen, you can search for trainings created based on information such as status and title.

03. Listing of training programs

A list of trainings that match the search criteria is displayed at the bottom of the "Training Management" screen.
Here you will find information about each training course, including its title, recommendations, and course name.

04. Edit Menu

To the right of each training program is a row of menu icons that can be edited.

Gear icon: Edit the content of the training.
Mail icon: Edit the mail sent to the administrator/confidant.
Copy icon: allows you to duplicate the training
Trash can icon: Delete a training program